This page provides a central repository for current Hawthorn School policiesprocedures and guidelines which are of general interest and application to the school community and visitors. It is intended to function as a convenient reference for students, staff, faculty and other members of the community. For internal policies, procedures and guidelines applicable to specific academic or administrative units, please contact those units directly.

If you have any questions regarding these policies please contact: administration@hawthornschool.com

Acceptable Use of Technology Policy:

The Acceptable Use Policy is intended to outline appropriate use of Information Technology Resources owned, controlled and/or operated by Hawthorn School.

09-20 Acceptable Use of Technology

Due to the changes in student use of technology operated by Hawthorn School including the use of Google Classroom, the following addendum to the Acceptable Use of Technology Agreement has been implemented and is considered effective.

Addendum to 09-20 Acceptable Use of Technology – Student Email & Google Classroom

Student Media Access Agreement:

The Social Media Access Agreement highlights important considerations for the student body in using social media in socializing, research and learning.

10-20 Social Media Access Agreement

Student Code of Conduct:

The Hawthorn School Code of Student Conduct sets out the offences for which a  Hawthorn student may be subject to non-academic discipline.

05-19 Hawthorn School Code of Conduct (Parents, Teachers, Students)

Privacy Policy

Hawthorn School for Girls is committed to maintaining the confidentiality, accuracy and security of your personal information in line with principles established by the Personal Information Protection and Electronic Documents Act (PIPEDA). When you, as a parent, student, alumna or other individual, provide personal information to the school such as your name, address, and telephone number, it is shared with our Parent Coordinator, staff and volunteers so that we are able to communicate with you.

Information provided at registration is used to connect our constituents. All information is stored in password-protected databases and in secure files on the school premises. Access is restricted to authorized staff who have been trained in dealing with our privacy standards.

Under no circumstances is this information rented, sold or given to any organization outside of Hawthorn School for Girls. Third parties, such as mailing houses, are required to adhere to these privacy standards.

You have the right to access your personal information at Hawthorn School for Girls upon request by contacting the Director of Administration.

The law allows 30 days for a response and 60 days for access.

If you would prefer not to have your personal information shared or have any concerns about the Hawthorn School for Girls Privacy Commitment, please contact the School Head.

Accessibility standards for customer service policy

The Hawthorn School is committed to providing services in a manner that, as much as reasonably possible, respects an individual’s dignity, independence, integration and equality of opportunity, including, for those with disabilities.  In its ongoing efforts to strive for accessibility, the School endorses the Accessibility for Ontarians with Disabilities Act, 2005 and the regulations supporting this Act.